Privacy Policy

Introduction

This statement is to inform you on the processing of personal data via www.woodhouseindependent.com (‘Website’) & directly to members of WOODHOUSE INDEPENDENT staff in line with the GDPR regulations.  The categories of people we are covering in this policy are Candidates, Clients, Temporary Workers, Suppliers, Website Users and others with whom we may come into contact with.

WOODHOUSE INDEPENDENT Ltd respects the privacy of visitors to the Website. Personal data is only collected where necessary to provide a service in assisting you in finding a job, this is usually when you apply to specific job adverts or if you ask us to keep you informed of any future jobs. For this we ask for an explicit request from yourself to be held on our database in the form of an email.    For clients and suppliers this will be in line with your business request of us or our purchasing of services/products from you.  Your privacy is important to us, and we are committed to protecting your information & rights.

This Website contains a contact form for you to directly contact us for more information or attach your cv, we also use various job boards to collect this information. We collect the contact information you provide to us through these options to service your request(s) for a permanent or temporary job.

The collection and processing of personal data through this Website is done in accordance with the EU General Data Protection Regulation (GDPR).

We reserve the right to amend this policy from time to time.

What data does WOODHOUSE INDEPENDENT collect?

What type of data is collected?  For Candidates & Temporary Workers to match your details with those of our client’s requirements, we collect the relevant data below to help us to do this.

• Your name
• Your date of birth
• Sex/Gender
• Diversity information – racial/ethnic origin, religious or other similar beliefs and physical or mental health, including disability-related information
• Details of any criminal convictions if this is required for the role that you are interested in applying for.
• Photograph
• Marital status
• Contact details – Your e-mail address/Your home address/Mobile number
• Education details
• Employment history
• Emergency contact details
• Referee details
• Nationality/Immigration status
• Copy of driving licence
• National Insurance number
• Salary & benefit package
• Information about your interests, requirements to assist us in matching you to the right role
• Any further information you choose to tell us
• The list above is not exhaustive

Where a candidate or temporary worker provides us with referee or next of kin information we are purely processing this and storing it for the purpose of completing our job or for emergency reasons.

Some of the equal opportunities information that we collect is for statute and law and part of a contractual arrangement, i.e. national insurance numbers for paying temporary workers.

For Clients and Suppliers, we capture information to ensure we can provide the best service we possibly can. When we supply a Candidates/Temporary Workers information to a Client we expect them to protect the data in the same way as they work within the GDPR rules also.   In the instance of Suppliers, it may be individual’s details or bank details to pay of the products or services you provide.

What are the purposes for collecting my data?

Personal data is collected from you to assist us in finding permanent or temporary work that may be suitable for you.  If you make use of our contact form, we will use the data you provided to stay in touch with you and service your request. If you fill in a request to be kept informed by us, we will collect your details in order to periodically provide you with updates on developments regarding recruitment, and WOODHOUSE INDEPENDENT Ltd.  You may unsubscribe from any of our mailing lists/NPS customer service at any point by simply clicking on the link included in the communication, or by visiting the website and sending a new contact request with the words unsubscribe in the text field.

How do we collect your personal data?

Candidate & Temporary worker Information:

• Directly from you or from a third party (example Job Board, CV Search)

Client Information

• Directly from you for from a candidates/temporary worker

Supplier Information

• We collect during the course of our business relationship

Website Users

• We collect your data in line with the cookies setting on your browser (more about cookies further on)

Will any of my data be given to third parties?

The only time we will share your data on to third parties is with a client. By doing this we are encouraging your chances of securing a role with them, this is what you have to come to us for.  We do not send your information to a client without first gaining your permission.

If this is the case, they will have been vetted to ensure they are GDPR compliant and meet our high standards.

WOODHOUSE INDEPENDENT Ltd does not sell your data to third parties, nor will WOODHOUSE INDEPENDENT Ltd provide your data to third parties, unless obligated by law, for instance in case of a lawful request by law enforcement authorities.

For how long will my data be kept?

WOODHOUSE INDEPENDENT Ltd will save your data for as long as is necessary for the purpose for which it was provided.

Will my data be secure?

We value your privacy. WOODHOUSE INDEPENDENT ltd has therefore taken organizational and technical measures to protect your data from theft, loss or any kind of use that is not in line with the purposes for which the data was collected.   We work with secured networks and, if necessary, with encryption.

Where can I file a request to access, rectify, port or remove my data?

If you wish to access your data that is processed through this Website, you can send a request by e-mail to enquiries @woodhouseindependent.com

For us to make sure that you are who you say you are, we ask you to attach a photocopy of your ID to your request.

Following your request for access, you can request rectification, port or removal of your data.

This can be requested if:

• The personal data is incorrect;
• The personal data is incomplete or not relevant to the specific purpose for which it was collected;
• The personal data is used in violation of the law.

WOODHOUSE INDEPENDENT Ltd will answer your request within a reasonable timescale.